1. Introduction

Ontario Research Medicine Network (“ORMN”, “we”, “us”, or “our”) is committed to protecting the privacy and personal information of all individuals who visit our website, interact with our organization, or participate in our programs. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information.

2. Information We Collect

We may collect the following types of information:

• Personal Information: Name, email address, phone number, mailing address, and other identifiers provided through forms or direct communication.
• Technical Information: IP address, browser type, operating system, and pages visited on our website, collected via cookies and analytics tools.
• Research-Related Information: If you are a Principal Investigator (PI) or study partner, additional information relevant to clinical trial participation may be collected.

3. Use of Information

We use the collected information to:

• Communicate with you about our programs and services.
• Evaluate eligibility and fit for our research programs.
• Maintain compliance with legal and regulatory obligations.
• Improve website functionality and user experience.

4. Sharing and Disclosure

ORMN does not sell personal information. We may share your information with:

• Partner organizations and sponsors involved in clinical trials.
• Regulatory authorities as required by law.
• Third-party service providers who assist in website hosting, data processing, and communication services, under strict confidentiality agreements.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, use, or disclosure.

6. Data Retention

Information is retained only as long as necessary for the purposes outlined in this policy, or as required by applicable laws and research ethics guidelines.

7. Your Rights

You may request access to, correction of, or deletion of your personal information, subject to legal and contractual restrictions. Please contact us using the information below.

8. Third-Party Websites

Our website may contain links to external websites. We are not responsible for the privacy practices of those third-party sites.

9. Cookies and Analytics

We use cookies to enhance website performance and analyze usage patterns. By using our website, you consent to our use of cookies.

10. Changes to this Policy

We may update this Privacy Policy from time to time. The revised policy will be posted on this page with the effective date.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact:

Ontario Research Medicine Network
Email: info@ormn.ca
Phone: +1 (855) MED TRLS (633-8757)

Effective Date: 01 Oct 2025